Difference between revisions of "User Administration"
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===Adding Users=== | ===Adding Users=== | ||
| − | + | In order for team members to become visible within Ark, a user account must first be created. From the 'Users' [[Basic Navigation|navigation tab]], click the 'Add User' icon from the left panel. The system will ask for some information pertaining to the new user, including a first name, last name, initials, email, and password. When these have all been entered, select 'Create User' to create and enable the user account. | |
| − | In order for team members become visible within Ark, a user account must first be created. All users are assigned a '''username''' according to their surname (family name) and their | + | |
| + | All users are assigned a '''username''' according to their surname (family name) and their | ||
initials in the form ''''dufton_ad''''. In cases where multiple team members share the same | initials in the form ''''dufton_ad''''. In cases where multiple team members share the same | ||
initials an alternative set of initials will be used to avoid duplicates within the system. | initials an alternative set of initials will be used to avoid duplicates within the system. | ||
===Editing Users=== | ===Editing Users=== | ||
| − | User information can be altered by using the 'Edit User' | + | User information can be altered by using the 'Edit User' button in the left panel. Basic information like firstname and lastname is changed by altering the text field. To change the password, a new password must be entered and confirmed. The username is created automatically through a combination of lastname and initials. This cannot be changed after the user has been initially added. |
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| + | Beyond this basic information, users can also be assigned security groups from the 'Edit User' menu. Users within the 'Admin' group will have greater privileges within Ark such as creating or activating user accounts, deleting records, and the like. Currently all users will be assigned to the 'User' group. 'Public' users are allowed access to search and view privileges, with no editing by default. | ||
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| + | Finally, accounts can be enabled/disabled from the 'Edit User' menu. Enabled accounts have full access to viewing the Ark system. Disabled accounts will not be able to log in or enter data. | ||
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| − | + | [[category: Usermanual]][[Category: Administrator]] | |
Latest revision as of 16:47, 21 February 2011
Contents
Adding Users
In order for team members to become visible within Ark, a user account must first be created. From the 'Users' navigation tab, click the 'Add User' icon from the left panel. The system will ask for some information pertaining to the new user, including a first name, last name, initials, email, and password. When these have all been entered, select 'Create User' to create and enable the user account.
All users are assigned a username according to their surname (family name) and their initials in the form 'dufton_ad'. In cases where multiple team members share the same initials an alternative set of initials will be used to avoid duplicates within the system.
Editing Users
User information can be altered by using the 'Edit User' button in the left panel. Basic information like firstname and lastname is changed by altering the text field. To change the password, a new password must be entered and confirmed. The username is created automatically through a combination of lastname and initials. This cannot be changed after the user has been initially added.
Beyond this basic information, users can also be assigned security groups from the 'Edit User' menu. Users within the 'Admin' group will have greater privileges within Ark such as creating or activating user accounts, deleting records, and the like. Currently all users will be assigned to the 'User' group. 'Public' users are allowed access to search and view privileges, with no editing by default.
Finally, accounts can be enabled/disabled from the 'Edit User' menu. Enabled accounts have full access to viewing the Ark system. Disabled accounts will not be able to log in or enter data.
