Data Entry - Revision history

Jessogden: /* Uploading Files */

2011-06-06T13:08:43Z

‎Uploading Files

Jessogden: /* Registering Files */

2011-06-06T13:07:58Z

‎Registering Files

Jessogden: /* Uploading Files */

2011-06-06T13:06:11Z

‎Uploading Files

Jessogden: /* Uploading Files */

2011-06-06T12:58:33Z

‎Uploading Files

Jessogden: /* Uploading Files */

2011-06-06T12:57:06Z

‎Uploading Files

Jessogden: /* Uploading Files */

2011-06-06T12:56:05Z

‎Uploading Files

Jessogden: /* Uploading Files */

2011-06-06T12:53:40Z

‎Uploading Files

Jessogden at 21:00, 22 February 2011

2011-02-22T21:00:26Z

Jessogden: /* Data Entry Register */

2011-02-22T15:34:49Z

‎Data Entry Register

Jessogden at 15:31, 22 February 2011

2011-02-22T15:31:44Z

@@ Line 114: / Line 114: @@
 As of v0.8 functions for automatic file uploads, and options for linking files to records has been added to the File Upload interface. After you have selected the directory holding the files to upload using the bottom navigation, enter a batch name, module, file type, site code, and upload method for the file uploads.
-Currently, 4 options for automatic file uploads exists:
+Currently, 4 options for automatic file uploads exist:
 *'''Simple Upload:''' transfers the files from the current location on the server, into the ARK. This process creates the necessary thumbnail images, and converts images if necessary. This also allows for users to manually link individual files from the file register.

@@ Line 127: / Line 127: @@
 [[image:files.jpg|left|frame|The File Upload Navigator on the Data Entry Register]]
-The process for registering files will depend on the reason for entering the file in ARK.  Some files will require a unique number and have associated metadata, such as who created the file, when it was created, etc.  Other files are merely additions to another record type, such as a photo of a small find, and just need to be tagged with the appropriate XMI link.
+The process for registering files will depend on the reason for entering the file in ARK.  Some files will require a unique number and have associated metadata, such as who created the file, when it was created, etc.  Other files are merely additions to another record type, such as a photo of a small find, and just need to be tagged with the appropriate XMI link. Note that this method is only for those files which have not been linked to records automatically during the upload process.
 =====Files with Meta=====

@@ Line 106: / Line 106: @@
 ====Uploading Files====
-[[image:fileupload.jpg|left|frame|The file upload page]]
+[[Image:File_uploads2.png|center|frame|The file upload page]]
 The first step when including files (jpgs, tiffs, pdfs - as configured by the ARK administrator) into the ARK system is to upload the files needed.  The uploading process creates a record for the file within the database and autotmatically generates the appropriate file thumbnails.  You will not be able to register a file until it has been uploaded officially within ARK.

@@ Line 118: / Line 118: @@
 *'''Simple Upload:''' transfers the files from the current location on the server, into the ARK. This process creates the necessary thumbnail images, and converts images if necessary. This also allows for users to manually link individual files from the file register.
 *'''Auto-Register:''' registers files with the 'next' given number for a given module and site code. This is usually used when files have a preconfigured register, such as photo frames. This process creates a record for each file.
-*'''Create Links:''' uses a 'regular expression' to determine the relevant record from the file name, and links the uploaded file to the record. All files are uploaded, regardless if they are linked to existing records. This is useful for users attempting to link image files, for example, to existing object or context records (which do not have their own photo register). This regular expression is configured by administrators in the http://ark.lparchaeology.com/wiki/index.php/Page_settings.php#Advanced_File_Upload for any given ARK.
+*'''Create Links:''' uses a 'regular expression' to determine the relevant record from the file name, and links the uploaded file to the record. All files are uploaded, regardless if they are linked to existing records. This is useful for users attempting to link image files, for example, to existing object or context records (which do not have their own photo register). This regular expression is configured by administrators in the [[Page_settings.php#Advanced_File_Upload|page_settings.php]] for any given ARK.
 *'''Linked Files Only:''' uses the same processes as 'Create Links', but only uploads files that are linked to existing records in the ARK. If the name of the file does not match a record in ARK for a given module, the file is not uploaded.

@@ Line 118: / Line 118: @@
 *'''Simple Upload:''' transfers the files from the current location on the server, into the ARK. This process creates the necessary thumbnail images, and converts images if necessary. This also allows for users to manually link individual files from the file register.
 *'''Auto-Register:''' registers files with the 'next' given number for a given module and site code. This is usually used when files have a preconfigured register, such as photo frames. This process creates a record for each file.
-*'''Create Links:''' uses a 'regular expression' to determine the relevant record from the file name, and links the uploaded file to the record. All files are uploaded, regardless if they are linked to existing records. This is useful for users attempting to link image files, for example, to existing object or context records (which do not have their own photo register). This regular expression is configured by administrators in the 'page_settings' for any given ARK.
+*'''Create Links:''' uses a 'regular expression' to determine the relevant record from the file name, and links the uploaded file to the record. All files are uploaded, regardless if they are linked to existing records. This is useful for users attempting to link image files, for example, to existing object or context records (which do not have their own photo register). This regular expression is configured by administrators in the http://ark.lparchaeology.com/wiki/index.php/Page_settings.php#Advanced_File_Upload for any given ARK.
 *'''Linked Files Only:''' uses the same processes as 'Create Links', but only uploads files that are linked to existing records in the ARK. If the name of the file does not match a record in ARK for a given module, the file is not uploaded.

@@ Line 116: / Line 116: @@
 Currently, 4 options for automatic file uploads exists:
-*Simple Upload: transfers the files from the current location on the server, into the ARK. This process creates the necessary thumbnail images, and converts images if necessary. This also allows for users to manually link individual files from the file register.
+*'''Simple Upload:''' transfers the files from the current location on the server, into the ARK. This process creates the necessary thumbnail images, and converts images if necessary. This also allows for users to manually link individual files from the file register.
-*Auto-Register: registers files with the 'next' given number for a given module and site code. This is usually used when files have a preconfigured register, such as photo frames. This process creates a record for each file.
+*'''Auto-Register:''' registers files with the 'next' given number for a given module and site code. This is usually used when files have a preconfigured register, such as photo frames. This process creates a record for each file.
-*Create Links: uses a 'regular expression' to determine the relevant record from the file name, and links the uploaded file to the record. All files are uploaded, regardless if they are linked to existing records. This is useful for users attempting to link image files, for example, to existing object or context records (which do not have their own photo register).
+*'''Create Links:''' uses a 'regular expression' to determine the relevant record from the file name, and links the uploaded file to the record. All files are uploaded, regardless if they are linked to existing records. This is useful for users attempting to link image files, for example, to existing object or context records (which do not have their own photo register). This regular expression is configured by administrators in the 'page_settings' for any given ARK.
-*Linked Files Only: uses the same processes as 'Create Links', but only uploads files that are linked to existing records in the ARK. If the name of the file does not match a record in ARK for a given module, the file is not uploaded.
+*'''Linked Files Only:''' uses the same processes as 'Create Links', but only uploads files that are linked to existing records in the ARK. If the name of the file does not match a record in ARK for a given module, the file is not uploaded.
-Finally, hit the 'Go' button.  ARK will upload all files within the selected directory, and make thumbnails where applicable.  Depending upon the method used, records will be registered or linked to existing records within the database. If you have selected a large batch this could take some time, so please be patient until the process has completed. For additional information on the file upload process see the Automatic File Upload documentation. (NEED TO ADD)
+Finally, hit the 'Go' button.  ARK will upload all files within the selected directory, and make thumbnails where applicable.  Depending upon the method used, records will be registered or linked to existing records within the database. If you have selected a large batch this could take some time, so please be patient until the process has completed.
 ====Registering Files====

@@ Line 112: / Line 112: @@
 To Upload Files, go to the 'Upload Files' link within the left-panel of the [[Data Entry]] page.  At the bottom of the page you will be able to browse to the folder holding the batch of files you want to upload.  It is recommended that you upload reasonably sized batches of files (30-40) and not extremely large ones (100+).  This will make it easier to scroll through the files when entering them into the database.
-After you have selected the directory holding the files to upload using the bottom navigation, enter a batch name, module, file type, site code, and up load method for the file uploads. Finally, hit the 'Go' button.  ARK will upload all files within the selected directory, and make thumbnails where applicable.  Depending upon the method used, records will be registered or linked to existing records within the database. If you have selected a large batch this could take some time, so please be patient until the process has completed. For additional information on the file upload process see the Automatic File Upload documentation. (NEED TO ADD)
+As of v0.8 functions for automatic file uploads, and options for linking files to records has been added to the File Upload interface. After you have selected the directory holding the files to upload using the bottom navigation, enter a batch name, module, file type, site code, and upload method for the file uploads.
 ====Registering Files====

@@ Line 1: / Line 1: @@
 __TOC__
-[[image:data_entry.png|left|frame|Example of Data Entry view]]
+[[image:data_entry.png|right|frame|Example of Data Entry view]]
 The Data Entry system of ARK is defined to closely mirror the paper record, making data entry and viewing as intuitive as possible.

@@ Line 27: / Line 27: @@
 *'''issued on/etc:'''  The date the record was created.
 *'''options:'''  The [[image:view.png]] option links to the detailed view of the record, in the record view.  The [[image:detailed_icon.png]] option links to the data entry detailed form (see below).  The Quick Edit [[image:edit.png]] option allows a quick edit of the register entry, making all fields (except the item type) editable within the register row.
-*'''save:'''  The save button saves all information in the register - this must be pressed to commit the new information to the database!
+*'''save:'''  The save button saves all information in the register - this must be pressed to commit the each new row data information to the database!
 ===Data Entry Detailed Form===

@@ Line 40: / Line 40: @@
 Text fields are entered by typing the required text information into the text field.  If a field does not have any associated text, it should be left blank.  When ALL text has been entered, click the 'SAVE' button.  Until the 'SAVE' button has been clicked, none of the entered text has been recorded in the database.
 <br>
 <br>
@@ Line 61: / Line 63: @@
 Entering interpretation, or any other 'chained text' is slightly different than other text entries.  Interpretation is associated with a given individual (the person making the interpretation), and the date the interpretation is made, and thus 'chains' the text to the action of making the interpretation.  (For reference, this is very similar to the 'Event' fields described below) To enter interpretation, enter the text in the text field, select the person responsible for the interpretation, and enter the date of the interpretation.  Then click 'SAVE'.  It is important to add all the information before saving, as this form requires all fields to be entered.
 <br>
@@ Line 70: / Line 78: @@
 <br>
+<br>
 ====Matrix (Span-Relationships)====
 [[image:matrix.jpg|left|frame|Span matrix data entry subform]]
@@ Line 84: / Line 92: @@
 Event fields usually combine an 'Action' (ie. something happening: a record checked, updated, managed, etc.) with an 'Actor' (ie. the person responsible for the action) to create an 'Event'. Then click 'SAVE' to save the event.
 ===Files===