A company car does not trigger in-kind benefits if the provision meets the “restricted private use” requirement. This means that the employee can only drive the carrier for business purposes, but the usual travel between the place of residence and the workplace is also considered business. This is confirmed by the hmrc Employment Income Manual. This means that making a company car available is much better than the position for a car, where every move of the car would cause any assertion that the car is used only for business trips to fail. For this condition to be met, any essential private use must be prohibited. It is also the section in which you set the rules to determine whether partners, spouses, children or other family members can use the ownership of the business. Finally, you indicate here whether suspended employees must return the company`s vehicle immediately or if there is additional time for returns. A company vehicle directive or enterprise vehicle use agreement defines employees eligible for a vehicle in the company`s fleet. In addition, the qualification requirements for a company car, the basic rules that employees must follow for the use of company vehicles and disciplinary measures for the misuse of vehicles are presented.
Important note: you should consider including a clause in the agreement that you follow the vehicle. In some states, the law requires employees to be informed that you are tracking them by GPS and to display a clue about the vehicle to show that it is being monitored. They should commit to giving their own independent legal opinion on this matter. A good way to track the use of personnel in the vehicle is to install a GPS tracking system in each vehicle. This will give you a clear picture of how your employees use company ownership, it will also help you verify that they are honest in their reports. Finally, the pursuit of GPS-equipped vehicles will help you locate the car in case it is stolen. The Enterprise Vehicle Directive provides employees with guidance on the acquisition, qualification and use of a company vehicle. A “company vehicle” is any vehicle that assigns [company name] to employees. This directive applies to all employees who use a company vehicle and applies during and outside of working time. A “use of company vehicle policy personnel,” also known as “employee use of enterprise vehicle agreements,” is a document outlining the rules and rules an employee must follow to use a company vehicle.